OAHS is hiring for the following positions:

• Veterinary Assistant/Veterinary Technician/Spay-Neuter Program Coordinator (Full-Time)

• Dog Adoption Assistant (Part-Time 29 hrs/wk) 

Review the position descriptions below and fill out an online employment application if interested! 

Veterinary Assistant/Veterinary Technician/Spay-Neuter Program Coordinator (Full-Time)

Reports To: Shelter Veterinarian and Executive Director

Position Summary:
The Veterinary Assistant/Veterinary Technician/Spay-Neuter Program Coordinator (one role) plays a vital role in supporting both the medical needs of shelter animals and the operation of the Oshkosh Area Humane Society’s low-cost spay/neuter program. This position combines hands-on veterinary assistance with program coordination responsibilities, including client scheduling, appointment management, recordkeeping, reminder and follow up calls, and program tracking.

The ideal candidate is compassionate, highly organized, detail-oriented, and committed to improving animal welfare through accessible veterinary care and responsible pet ownership. CVT experience preferred, but Veterinary Assistant experience with appropriate work experience will be considered.

Veterinary Assistant/Veterinary Technician Duties

• Assist veterinarians with examinations, diagnostics, treatments, and surgical procedures.
• Prepare animals for surgery, including pre-operative intake, weighing, and record review.
• Monitor animals before, during, and after surgical procedures.
• Administer medications, vaccines, and treatments as directed by the veterinarian.
• Assist with blood draws, laboratory testing, and medical procedures.
• Safely and humanely handle and restrain dogs, cats, and small mammals.
• Observe animals for signs of illness, injury, pain, or behavioral concerns and communicate findings to veterinary staff.
• Maintain accurate and complete medical records.
• Clean, disinfect, and sterilize instruments, equipment, and treatment areas.
• Ensure compliance with shelter medical and disease-control protocols.

Low-Cost Spay/Neuter Program Coordination

• Manage scheduling and registration for low-cost spay/neuter appointments.
• Communicate with pet owners regarding eligibility requirements, appointment details, and pre-operative instructions.
• Make appointment confirmation and reminder calls, emails, and text messages.
• Track program participation, surgery statistics, outcomes, and grant-related data as required.
• Maintain organized records for all clinic patients and services provided.
• Coordinate clinic flow to ensure efficient use of veterinary staff time and resources.
• Assist with intake and discharge of clinic patients.
• Provide post-operative instructions and client education regarding recovery and ongoing pet care.
• Serve as a professional and compassionate point of contact for community members utilizing clinic services.
• Assist in identifying opportunities to expand access to spay/neuter services and improve program efficiency.
• Field/triage post-surgical questions and coordinate rechecks as needed

Shelter Support

• Assist with surgeries, including pre-medication, induction, intubation, IV catheter placement as needed, patient preparation, anesthesia monitoring, recovery, and discharge.
• Assist the veterinarian with medical examinations for shelter and foster animals, including animal restraint, obtaining radiographs, and filling prescriptions as directed by the veterinarian.
• Blood draws—perform in-house bloodwork, fecals, cytology, urinalysis based on comfort level.
• Take/email radiographs.
• Monitor hospitalized patients throughout the day, including placement and monitoring of IV catheters, adjusting fluid pumps as directed, administering medications, monitoring vital signs, potty breaks, etc.
• Run protocols per medical binder; triage/delegate to the veterinarian where appropriate; communicate with foster homes regarding health concerns
• Administer vaccines, microchips, and medications as directed by the veterinarian.
• Order Idexx laboratory tests, prepare and package laboratory samples, coordinate specimen pickup, and provide laboratory results for veterinarian review.
• Clean and disinfect surgery suites, cages, treatment areas, and medical equipment to maintain a safe and sanitary environment.
• Ensure exam room and surgical equipment is maintained in proper working order (in conjunction with the veterinarian and medical coordinator) and coordinate routine maintenance of medical equipment.
• Complete Fear-Free Shelter training and utilize Fear-Free handling techniques whenever possible.
• Cross-train to provide support in shelter caregiving functions as needed, including intake and medication administration.
• Maintain effective working relationships with medical, caregiving, and administrative staff to promote teamwork and high-quality animal care.
• Maintain accurate and up-to-date medical records.
• Enter medical information into ShelterLuv, including examinations, surgeries, procedures, rabies certificates, and other required documentation.
• Complete controlled substance logs accurately and in accordance with regulatory requirements.

Qualifications (required)

• Professional certification/knowledge, skills, and experience necessary to perform essential job duties.
• Minimum one year of experience in a veterinary clinic, animal shelter, or related animal care environment.
• Strong organizational and administrative skills.
• Excellent customer service and communication abilities.
• Ability to multitask and manage competing priorities in a fast-paced environment.
• Basic computer proficiency, including Microsoft Office and database software.
• Ability to safely handle animals of varying sizes and temperaments.

Preferred

• Veterinary Assistant/Veterinary Technician certification or equivalent experience.
• Experience assisting with surgical procedures and anesthesia monitoring.
• Experience scheduling appointments and coordinating client services.
• Knowledge of shelter medicine and high-volume spay/neuter operations.
• Familiarity with shelter management and veterinary software systems.

Physical Requirements

• Lift and carry up to 50 pounds independently and larger animals with assistance.
• Stand, walk, bend, kneel, and crouch for extended periods.
• Safely handle animals that may be fearful, stressed, or injured.
• Work in an environment with animal dander, cleaning chemicals, and varying noise levels.

Core Competencies

• Compassion for animals and people
• Demonstration of OAHS core values on and off duty
• Demonstrated knowledge of shelter medicine
• Attention to detail
• Organization and time management
• Professional communication
• Teamwork and collaboration
• Adaptability and problem-solving
• Commitment to the organization’s lifesaving mission

Principle Objective

To support the health and welfare of shelter and community animals by providing exceptional veterinary assistance and coordinating an efficient, accessible low-cost spay/neuter program that advances the Oshkosh Area Humane Society’s mission of reducing pet overpopulation and keeping pets in loving homes